Attendance Policy

The Management of the UltraClub Tuition adopted this policy on 24th June 2025. It will be discussed annually by the management and will remain applicable for Prime Tuition until the management notifies the Institute for any changes to the policy. It should be read
in conjunction with the Safeguarding & Child Protection Policy & Grievance Resolution Policy & Procedures.

Introduction:

This Policy has been agreed by the management, Staff & Pupils of UltraClub Tuition. It represents our commitment to striving for 100% attendance, which is achievable, as this is achieved by many children annually. It sets out the principles, procedures &
practice the UltraClub Tuition will undertake. Strategies, sanctions & possible legal consequences of poor Attendance & Punctuality are also detailed, as well as rewards for, & benefits of good attendance. This policy will be reviewed, amended as necessary & published annually in accordance with current legislation & guidance.

Principles

Receiving a full-time, first quality education is a child’s legal entitlement.
It is parents’/carers’ legal responsibility to ensure this happens.
Attending UltraClub Tuition regularly aids intellectual, social & emotional development.
Attending UltraClub Tuition regularly safeguards the welfare of children whilst they are not in the care of their parents.
All children whose attendance is poor will be treated as vulne principles are enshrined in British law, within the Education Act 1996, the Children Act 1989, & other associated pieces of legislation.
Take steps to take into account people’s disabilities, even where that involves more favourable treatment

Aims Of The Policy:

To ensure that all children attend as near full-time as possible, in order to maximise their educational achievement & social development.
To discharge the Tuition Centre’s duty to safeguard its pupils to be best of its ability.
To ensure that all those responsible for children’s education, including parents carers, staff, & management understand & accept their responsibilities in relation to attendance.
To minimise absence from Tuition Centre, thereby reducing levels of persistent absence.
To improve the life chances of UltraClub Tuition’s children & young people & prepare them to be fully contributing citizens when they reach adulthood.

Policy Objectives:

To safeguard the welfare, health, social & emotional development of children.
To reduce persistent absence.
To reduce or eliminate term time holidays/leave of absence.
To promote commitment to education & high achievement.
To maximise the potential of every individual pupil.

Promoting Good Attendance

The Management, Department Supervisor/Head of Department & staff will use all possible opportunities to promote the importance of good attendance & punctuality.

Requests for absences during term time will only be exercised in the MOST EXCEPTIONAL circumstance with the proviso that verification & valid evidence can be provided.

Responsibilities of Parents/Carers:

Understanding types of absence coding Every half-day absence from UltraClub Tuition must be classified by the UltraClub Tuition as AUTHORISED or UNAUTHORISED. Therefore, the information about the cause of any absence is always required, preferably in writing
(parents are asked to fill in one of our forms in the office).

Medical evidence may also be required in the form of a copy of a prescription, GP note, home office, hospital, & dental appointments etc. Types of absence that are likely to be authorised are serious illness warranting hospitalisation, medical or dental appointments which unavoidably fall in Prime Tuition time, as well as serious accidents & emergencies.

Examples of types of absence that are not considered reasonable, & which will not be authorised under any circumstances are:

Going out with parents to celebrate birthdays, anniversaries, & events.
Minding other younger children/siblings in the family.
Staying at home because other members in the family are unwell.
Day trips & holidays in term time that are in contravention of London Schools attendance procedures.
Arriving at UltraClub Tuition too late to get a ‘present’ mark on one or many occasions.
Truancy from UtraClub Tuition Reluctant attenders/Prime Tuition refusal You should do everything possible to encourage your child to attend. However, if the reason for their reluctance appears to be Tuition Centre-based, such as difficulty with work, or problems settling in, difficulties forming friendships with peers etc. pleas discuss this with the UltraClub Tuition at the earliest opportunity & the UltraClub Tuition will do everything possible to support you with addressing the matter.

Transferring the blame on to others without valid reasons is also not a healthy approach, as it does not address the real root cause of the problem. Working in partnership with the UltraClub Tuition usually derives the best outcomes.

New registers/enrolment are taken all days, once at the start of the Tuition Mon-Friday start at 4:30pm-8:00pm but registers remain open until 8:30pm. & Sat-Sun start at 9:00am-5:45pm but registers remain open until 6:15pm. Within these mentioned time a child can be enrolled & other times, it is not possible. Registers are also taken again during the afternoon session during lunch break or any other break times within the stipulated time.

Only the Supervisor/Head of Department or designated member(s) of UltraClub Tuition acting on the Supervisor/Head of Department’s behalf can authorise absences. If there is no known reason for the absence at registration, then the absence will be recorded as unauthorised, until a satisfactory reason is provided. If the reason
given is not satisfactory in the Tuition Centre’s view, &/or evidence of the reason cannot be provided, the absence will be coded as an Unauthorised absence.